Caterbook supports numerous "Charge Types" for Extras. We are making some very important changes to the Per Day and Per Person Per Day charge types, to make your reporting clearer.
Because a room booking always spans at least two days, it's not always clear on which day the per day extra types are actually 'taken'.
Consider a one night booking with a Per Person Per Day Dinner extra taken on the day of arrival, and a Per Person Per Day Breakfast extra taken on the day of departure.
What are we going to do?
Stage 1. To make this clearer for reporting, those two charge types will each be split into two, where the the extra is "counted" as being taken either on the evenings from the day of arrival, or from the morning following arrival. So in addition to "Each" and "Per Person Per Stay" charge types, we'll now have :
Per Day (evening)
Per Day (morning)
Per Person Per Day (evening)
Per Person Per Day (morning)
These types of extras will then become fixed to the duration of stay when adding to a new booking, which is how they were always intended to be used. "Per day" really means for "Per Day of the Stay", If you have a 2 night stay, a Per Day type extra will result in a fixed quantity of "2". Taking the example of a Per Day Dog charge, if a room could take 2 dogs, add the extra twice, or create a "2 dogs" extra. If this model doesn't work then the extra should probably be an ad-hoc "Each" charge type.
Stage 2. Over the coming weeks we'll be implementing some changes to housekeeping in Caterbook, and some special new Extra Item Types that will also make use of these.
You'll be able to create Early Check In and Late Check Out extras, which will appear on the Dashboard Arrivals and Departures panels, as well as a new printable daily Extras panel, and (later) on a new revamped Housekeeping report.
The Changeovers panel on the Dashboard (for those with Zip & Link beds) will be merged with the Housekeeping panel.
What you need to do.
We will advise about the deployments as usual. We will release the change to the Charge types first (Stage 1), you'll need to check and update all of your previously existing Per Day and Per Person Per Day extras, and ensure you are happy with the newly allocated type (evening, or morning), or change it.
For Stage 2, if you already have existing Early Check In / Late Check Out extras, then Edit them to change the Item Type to one of the newly supported types for these, and they will then appear on the Dashboard with clock icons as per the screenshot above.
If you aren't already using Early Check In / Late Check Out then you might consider adding them, these are a really simple way to add extra revenue to a booking.
There might be specific Extras that you'd want to appear on the new Housekeeping report such as Flowers or Chocolates in the room on arrival. You will be able to tick a box for those extras to be on that report when it is released. For now, these will be visible in the new Extras panel, which in it's pop-out form will be printable.